Project Coordinator

    DILFO is one of Eastern Ontario’s largest mechanical contracting, HVAC services, and plumbing & heating firms. We specialize in large-scale design-build & design-assist projects, new commercial construction, and tenant fit-ups. We also offer HVAC maintenance and 24-hour emergency service available 7 days per week. DILFO employs a large team of highly skilled professionals, is dedicated to performance excellence, and committed to continuous learning, safety and protecting the environment.

    Job Purpose/Summary:

      The Project Coordinator works directly with the project managers to ensure the project objectives, policies, and procedures are completed in accordance with company policy and contract specifications.

    Key Responsibilities and Accountabilities:

      The Project Coordinator’s duties include, but are not limited to the following:
  • Reviewing and submitting documents to the General Contractor and ensuring all Dilfo sub-trades have the necessary information, maintaining communication with general contractor, sub-trades and suppliers.
  • Reviewing shop-drawing submissions from suppliers and sub-trades, confirming requirements for equipment, and submitting to General Contractor.
  • Assisting HVAC Services and Project Managers with scheduling start-up and training, maintaining job costing, and administration and filing of documents.
  • Completing change orders, following up with suppliers for pricing, obtaining submittals from sub-trades.
  • Maintaining project files (physical and electronic), including shop drawings submittals, RFI’s, site instructions and associated schedule logs.
  • Managing, updating, and maintaining client software (PCL PDC, ProCore, etc.)
  • Preparing close out documentation, including operating and maintenance manuals, as-builts, test reports and commissioning documents.
  • Complying with all company health and safety policies and procedures.
    • Experience:

    • 1-3 years of experience in construction industry.


    • A bachelor’s degree in the construction field, such as construction management, construction science, mechanical engineering etc. OR a certified mechanical engineering technologist/applied science technologist

      Technical Skills:

    • Ability to read and understand construction documents such as drawings, equipment,
    • Understanding construction process and the timing of activities
    • Exceptional knowledge of Microsoft Office Suite, particularly Excel and Outlook
    • Basic knowledge of various mechanical systems
    • Ability to review and analyze drawings and submissions from multiple trades

      Key Competencies:

    • Planning, organizing & prioritizing activities
    • Communicates efficiently and effectively
    • Attention to detail
    • Problem solving and analytical skills
    • Ability to work with many calls on your attention
    • Resilience and ability to keep up to date on details of various simultaneous projects
    • Teamwork and collaboration
    • Continuous learning
    • Relationship building

    We thank all applicants for their interest in working at DILFO; only those identified for further consideration will be contacted.
    DILFO Mechanical does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting to DILFO employees or any associated company location.